How VitalPass fits into your Epic and EMR workflow
Marcus Bell, Head of Integrations ·
A clearance workflow that lives in a separate browser tab is a workflow that gets abandoned. Coordinators already spend their day inside Epic or another EMR, and every context switch is a chance for a request to be forgotten or a result to be lost. The integration goal is simple: keep the hospital's chart as the system of record for the clearance result.
VitalPass exchanges data with Epic at two points over FHIR R4. A clearance request starts from the patient's Epic record — name, date of birth and a masked MRN are imported into the request so nothing is re-keyed — and the care team adds service line, urgency and precautions in VitalPass, where the dispatch milestones are tracked.
The most important exchange is the result. Clearance comes back as structured documentation — not a scanned fax — so the fields map into the chart the way a clinician expects to read them. That means the transplant, cardiac, or pre-op team can file a clean clearance note on the chosen encounter as a clinical note (DocumentReference), with the structured outcome and summary inside.
Integrations are scoped to what each hospital is ready for. VitalPass tests the integration itself in Epic's public developer sandbox, and a demo mode that makes no external calls lets a site walk through the workflow before VitalPass configures its production endpoints. The platform is designed to meet the EMR where it is rather than demanding a rip-and-replace, which keeps IT review manageable and rollout fast.
Underneath all of it, the same security and compliance posture applies to data in motion and at rest. Integration never means loosening the guardrails — it means the clearance information a clinician needs arrives in the place they already trust, in a shape they can act on immediately.